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Creating Events

Learn how to create and publish successful events on Delvent.

Prerequisites​

Before creating an event, you need a Host Profile:

Setting Up Your Host Profile​

Host profile settings

  1. Sign in to Delvent
  2. Go to Dashboard → Settings
  3. Click Create Host Profile
  4. Fill in your profile information:
    • Logo - Upload your organisation logo (optional)
    • Organization Name - Your organisation or brand name
    • Bio - Description of your organisation
  5. Add links (optional):
    • Website - Your organisation's website URL
    • Social Media - Instagram, LinkedIn, and X handles

Creating Your First Event​

The event creation flow has four steps: Event Details, Ticketing, Payment (if you have paid tickets), and Registration.

Step 1: Event Details​

Create event button on dashboard

  1. Go to Dashboard → Events
  2. Click Create Event
  3. Select your Host Profile and set visibility (Public/Private)

Event Title & URL​

  • Event Title - Choose a clear, descriptive name
  • Event URL - Auto-generated from your title, but you can customize it (e.g., delvent.io/events/your-event-name)

Description​

Write a compelling description that includes:

  • What the event is about
  • Who should attend
  • What attendees will learn or experience
  • Any special guests or highlights
Rich Text Editor

The description field supports formatting including headings, lists, links, and more.

Event Type & Format​

  • Event Type:
    • Single Day - One-time event on a specific date
    • Multi-Day - Event spanning multiple consecutive days
    • Recurring - Ongoing events with a regular schedule (museums, tours, attractions). See Recurring Events for details.
  • Format: In-Person, Virtual, or Hybrid
  • Category: Tech, Music, Art, Business, Sports, Food, Education, Networking, Entertainment, or Other

Date & Time​

  • Single Day: Set start and end date/time
  • Multi-Day: Add multiple dates with individual start/end times

Location​

For In-Person/Hybrid Events:

  • Country - Select from the dropdown
  • Location Address - Start typing and select from autocomplete suggestions
  • Location Visibility - Toggle whether the address is publicly visible

For Virtual/Hybrid Events:

  • Online Meeting Link - Your Zoom, Google Meet, or other platform URL

Additional Settings​

  • Instructions (optional) - Add notes shown after registration (venue directions, parking, what to bring)
  • Require Access Code - Toggle to require a code before attendees can register

On the right side of the form:

  • Banner Image - Click to upload (JPG, PNG, or WebP, max 5MB)
  • Theme - Choose Default, Dark, or Festive

Step 2: Ticketing​

Create one or more ticket types:

  • Ticket Name - e.g., "General Admission", "VIP"
  • Ticket Type - Free or Paid
  • Currency & Price (for paid tickets) - NGN, USD, or GBP
  • Description - What's included with this ticket

Additional options:

  • Multi-day access - For multi-day events, choose which days each ticket grants access to
  • Maximum per order - Limit how many tickets one person can buy
  • Group Ticket - Enable bulk registration for groups
  • Limited quantity - Set a cap on available tickets
  • Transfer fee - Pass processing fees to the attendee

Step 3: Payment (Paid Events Only)​

If you have paid tickets, you'll need a settlement method configured. This step shows your connected payment methods:

  • Paystack - For NGN payments
  • Stripe - For USD/GBP payments
  • Crypto Wallet - For USDC payments
note

Configure payment methods in Dashboard → Settings → Settlement before creating paid events.

Step 4: Registration​

Configure what information to collect from attendees:

Default fields (always collected):

  • Name
  • Email

Custom fields - Add additional questions:

  • Short Text
  • Long Text
  • Phone
  • Yes/No
  • Dropdown
  • Multiple Choice
  • Checkbox

You can mark fields as required and use certain field types as eligibility checks to block registration based on answers.

Publishing Your Event​

After completing all steps, click Publish Event to make your event live.

Once published:

  • Event becomes visible (if public)
  • Tickets go on sale
  • Event page is live at delvent.io/events/[your-event-url]
Publish Requirement

You need at least one ticket to publish your event.

Editing Published Events​

You can edit most details after publishing:

Always Editable​

  • Description
  • Banner image
  • Instructions
  • Theme

Limited After Ticket Sales​

  • Ticket prices (can't reduce below sold price)
  • Date changes (may require attendee notification)

Cannot Change​

  • Event type (single vs multi-day)
  • Currency (after first sale)

Event Actions​

Duplicate Event​

Create a copy of your event:

  1. Go to Event Settings
  2. Click Duplicate Event
  3. Modify details for the new event
  4. Save and publish

Great for recurring events.

Cancel Event​

If you need to cancel:

  1. Go to Event Settings
  2. Click Cancel Event
  3. Provide a cancellation reason
  4. Confirm cancellation
Cancellation

Cancelling an event notifies all registered attendees.

Delete Event​

Only available for unpublished (draft) events:

  1. Go to Event Settings
  2. Click Delete Event
  3. Confirm deletion

Event Status​

StatusMeaning
DraftNot published, only visible to you
PublishedLive and accepting registrations
UpcomingPublished event in the future
LiveEvent is currently happening
PastEvent has ended
CancelledEvent was cancelled

Best Practices​

Compelling Event Pages​

  • Use high-quality banner images
  • Write detailed, engaging descriptions
  • Include speaker/performer information

Communication​

  • Keep event description updated
  • Use messaging to inform attendees of changes

Next Steps​