Event Checklists

Interactive checklists to help you prepare for successful events. Your progress is saved automatically.

Pre-Event Setup Checklist

Complete these tasks before launching your event:

Event Setup

0 of 9 completed (0%)

Create your host profile

Add logo, bio, and social links

Create your event

Name, description, dates, and location

Upload event banner

1920x1080 recommended, high quality image

Configure ticket types

At least one ticket required to publish

Set ticket pricing

Include multiple currencies if needed

Connect payment method

Stripe, Paystack, or crypto wallet

Add custom registration questions

Collect the info you need from attendees

Test the registration flow

Complete a test registration yourself

Publish your event

Make it live for attendees

Marketing & Promotion Checklist

Drive registrations with effective promotion:

Marketing Tasks

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Set up early bird discount

Create discount code with deadline

Import contact lists

Upload past attendees and subscribers

Send first Guest Drop

Email your contact lists about the event

Share on social media

Post event link with compelling copy

Reach out to partners

Ask partners to promote to their audiences

Send 1-week reminder

Guest Drop with urgency

Send final reminder

Last chance to register

Speaker & Schedule Checklist

For events with sessions and speakers:

Schedule Setup

0 of 8 completed (0%)

Open Call for Papers (if applicable)

Set guidelines, tracks, and deadlines

Confirm all speakers

Get confirmations and collect bios/photos

Complete speaker lineup

All speakers added with photos and bios

Create arenas/tracks

Set up rooms or parallel tracks

Add all sessions

Title, description, time, and speakers

Review schedule for conflicts

Check speaker double-bookings and gaps

Publish schedule

Make visible to attendees

Send speaker logistics email

AV requirements, arrival times, etc.

Week Before Event Checklist

Final preparations in the week before:

Final Prep (T-7 Days)

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Review registration numbers

Check against capacity and targets

Add check-in validators

Assign team members for entry validation

Test check-in process

Verify QR scanning works

Download attendee backup

Export list in case of technical issues

Send attendee reminder

Event details, what to bring, parking

Send speaker reminder

Confirm arrival times and AV needs

Confirm venue details

Setup times, contacts, equipment

Prepare materials

Name badges, signage, swag

Day-Of Event Checklist

Critical tasks on event day:

Event Day

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Arrive early for setup

At least 1-2 hours before doors

Test all technology

WiFi, projector, microphones, check-in devices

Set up signage

Registration, rooms, directions

Brief your team

Roles, emergency contacts, schedule

Set up check-in station

Devices charged, WiFi connected

Open doors on time

Start checking in attendees

Monitor check-in progress

Watch for issues, resolve quickly

Ensure sessions start on time

Coordinate with speakers and AV

Capture event photos

For social media and future marketing

Post-Event Checklist

Wrap up and follow through after the event:

After the Event

0 of 9 completed (0%)

Send thank you email to attendees

Within 24 hours while fresh

Thank speakers personally

Email or message each speaker

Send feedback survey

Collect attendee feedback

Review analytics

Attendance, revenue, engagement

Export all reports

Attendees, sales, check-ins

Post event recap on social

Photos, highlights, thank yous

Team debrief

What worked, what to improve

Archive event materials

Save for future reference

Plan next event!

Use learnings to improve

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Tips for Using Checklists

• Check items as you go - Your progress saves automatically in your browser
• Use the Reset button - Start fresh for each event
• Customize for your needs - These are starting points; add your own tasks
• Share with team - Screenshot or copy for team alignment

Need More Help?

• Creating Events Guide
• Check-in & Validation Guide
• Analytics Guide