Skip to main content

Lineups & Speakers

Manage speakers, performers, and special guests for your events.

Overview​

The Lineups feature lets you:

  • Add speakers and performers
  • Display them on your event page
  • Assign them to activities
  • Send speaker invitations

Accessing Lineups​

  1. Go to Dashboard → Toolkit
  2. Click Lineups
  3. Select your event

Or: Event → Manage → Toolkit → Lineups

Adding Lineup Members​

Manual Addition​

  1. Click Add Lineup
  2. Fill in details:
    • Name (required) - Full name
    • Email (required) - Contact email
    • Company - Organisation/affiliation
    • Job Title - Position
    • Bio - Short biography
    • Photo - Profile picture (JPEG, PNG, or WebP, max 5MB)
  3. Add social links (optional):
    • Twitter
    • LinkedIn
    • Website
    • GitHub
  4. Click Add Lineup

Via Invitation​

Send invitations for speakers to complete their own profiles:

  1. Click Invite Lineup
  2. Enter their name and email
  3. Add personal message (optional)
  4. Click Send Invitation
  5. Speaker receives link to complete profile

Invitations expire in 7 days. You can resend if needed.

Lineup Information​

Required Fields​

  • Name
  • Email

Optional Fields​

  • Company
  • Job Title
  • Bio
  • Photo
  • Social links (Twitter, LinkedIn, Website, GitHub)

Lineup Status​

Track speaker confirmation:

StatusColorMeaning
ConfirmedGreenAccepted and confirmed
PendingYellowInvited, awaiting response
DeclinedRedDeclined participation

Status is displayed on each lineup card and in the detail view.

Lineup Invitations​

Sending Invitations​

  1. Click Invite Lineup
  2. Enter name and email address
  3. Add personal message (optional)
  4. Click Send Invitation

Invitation Process​

  1. Email Sent - Speaker receives a Speaker Invite email
  2. Link Clicked - Opens profile completion page
  3. Profile Completed - Speaker fills details
  4. Confirmed - Added to lineup

Invitation Expiry​

Invitations expire after 7 days. Resend if needed.

Speaker Profile Page​

Self-Service Completion​

Invited speakers can:

  • Upload their photo
  • Write their bio
  • Add social links
  • Confirm participation

Speaker View​

Speakers see:

  • Event information
  • Their activity assignments (if any)
  • Profile preview

Displaying Lineups​

Event Page​

Published lineups appear on event page:

  • Speaker photos
  • Names and titles
  • Bios
  • Social links

Lineup Manager​

The lineup manager shows:

  • Photo avatar
  • Name with status badge
  • Email
  • Job title and company
  • Search by name, email, company, or job title

Click on a lineup member to view full details including bio and social links.

Assigning to Activities​

Lineup members can be assigned to activities in the Schedule Builder:

  1. Go to Schedule Builder
  2. Edit an activity
  3. Add lineup members to the activity

See Schedule Builder for details.

Managing Lineups​

Viewing Details​

  1. Click on a lineup member
  2. View their full profile:
    • Photo (with download option)
    • Name and status
    • Email
    • Company and job title
    • Bio
    • Social links

Editing Members​

  1. Click the edit icon (pencil) on a lineup card
  2. Update details (email cannot be changed)
  3. Save changes

Removing Members​

  1. Click the delete icon (trash) on a lineup card
  2. Confirm removal
Activity Impact

Removing a lineup member removes them from all activities.

Best Practices​

Photos​

  • Request high-quality headshots
  • Consistent style (similar backgrounds)
  • Professional appearance
  • Square or portrait orientation

Bios​

  • Keep concise (100-200 words)
  • Include relevant experience
  • Mention notable achievements
  • Professional tone

Communication​

  • Confirm speakers early
  • Send reminder emails
  • Share event details
  • Provide speaker guidelines

Public vs Private​

Public Information​

Shown on event page:

  • Name
  • Photo
  • Bio
  • Company and job title
  • Social links

Private Information​

Only visible to organisers:

  • Email address
  • Invitation status

Integration with CFP​

If using Open Call/CFP:

  • Accepted proposals create lineup entries
  • Speaker info from proposal
  • Link proposal to activity

See Open Call/CFP.

Troubleshooting​

Speaker Not Showing​

  • Check status is Confirmed
  • Ensure lineup is published
  • Verify event is live

Photo Not Uploading​

  • Check file size (max 5MB)
  • Verify format (JPEG, PNG, or WebP)
  • Try different browser

Invitation Not Received​

  • Verify email address
  • Check spam folder
  • Resend invitation

Next Steps​